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Athletics Department Event Space Rental Information

The following campus facilities may be reserved and used for events by UTC employees, students, alumni, retirees, and by members of the public not affiliated with UTC:

  • Wolford Family Athletics Center (WFAC) Multipurpose Room
  • McKenzie Arena Hall of Fame (HOF) Room
  • Danforth Chapel
  • Shakespeare Gardens

Online Application

  • To reserve one of these facilities, a user must complete and submit the online application form at the bottom of this page.

Facilities Use Agreement. If the application is approved, the applicant will be presented with a facilities use agreement setting forth the terms and conditions regarding use of the facility. The applicant must sign and return the facilities use agreement to UTC in order to reserve the facility.

Reservation Deposit

  • A non-refundable deposit equal to 50% of the applicable user fee for the facility reserved must be paid upon the applicant's execution and return of the facilities use agreement.

Payment of User Fee. The non-refundable deposit will be applied to the total user fee charged. The remaining balance of the total user fee will be invoiced and must be paid within 30 days of receipt.

Prohibited Conduct

  • No illegal drugs may be present or consumed while on University property.
  • Alcohol may not be present or consumed while on University property, except in the WFAC Room and HOF Room with prior approval and subject to University policy requirements.
  • Use or spreading of flower petals, glitter, confetti, barley, wheat, lavender, rice, birdseed, and other similar substances is prohibited on University property. Flower girls are permitted to use only silk flowers.
  • Taping, tacking, or nailing any items or materials to the pews, railings, doors, wall, windows, or floors for the facility premises is prohibited.
  • Use of drip candles is prohibited on University property (only non-drip candles may be used inside the facility premises).
  • For reasons of safety, health and sanitation, pets of any type are not allowed in any University-owned or leased building, unless they meet one of the following criteria:
    • Service animal as defined by the Americans with the Disabilities Act;
    • Approved research animal; or
    • Animal professionally trained for theatrical purposes and directly supervised by show personnel within a controlled environment.

Wolford Family Athletics Center Multipurpose Room #301

Base User Fee Rates:

  • Current UTC Student Organization - $500
  • UTC Department - $750
  • UTC Athletics Sponsor/Mocs Club Member - $1,500
  • Non-University Affiliated Person or Entity - $2,000

A non-refundable deposit equal to 50% of the applicable user fee for the facility reserved must be paid upon the applicant's execution and return of the facilities use agreement. The non-refundable deposit will be applied to the total user fee charged. The remaining balance of the total user fee, plus any additional fees incurred, will be invoiced and must be paid within 30 days of receipt. All rates subject to change. For additional details, please contact Sharon Thomas at 423-425-4030 or via email at Sharon-Thomas@utc.edu.

Services covered by Base User Fee

  • Base Term (up to 5 total hours)
    • Up to 4 consecutive hours of use on day of event
    • Up to 1 hour of use for event set-up immediately prior to event
  • One event staff attendant onsite throughout Base Term
  • One custodian onsite throughout Base Term
  • Standard event set up, which includes:
    • Round tables
    • 6' tables
    • Chairs
    • In-place audio/visual system
  • Standard post-event clean-up services (User will be charged the costs of any cleaning services beyond standard post-event cleaning services that UTC determines, in its sole discretion, are required to restore the Premises to same condition of cleanliness prior to event)
  • Parking in UTC Lot #31 parking garage for up to 300 guests

Services available for additional fees (not covered by Base User Fee)

  • UTC security personnel onsite during Base Term (rates provided upon request)
  • Additional hours for use of facility beyond Base Term (rates provided upon request)
  • Additional staff attendant and/or additional hours needed for staff attendant on-site (rates provided upon request)
  • Additional custodian service and/or additional hours needed for staff attendant on-site (rates provided upon)
  • Additional/special set-up needs (rates provided upon request)
  • Catering services
    • Catering is available through UTC campus provider Aramark at rates established by Aramark (rates provided upon request). Aramark will bill User directly for catering services.
    • If User decides to utilize an off-campus caterer for their event, User will be charged a $150 Catering Buyout Fee, which will be billed to User by UTC.
    • Events in which alcohol is served are required to utilize Aramark for all catering needs. For such events, User will be required to procure security services for the event and will be billed a security fee by UTC at the prevailing security fee rates.If choosing to utilize an off-campus caterer, a $150 Catering Buyout Fee will be invoiced to Client by UTC Athletics. 

McKenzie Arena Hall of Fame Room

Base User Fee Rates:

  • Current University Student Organization - $350
  • University department - $475
  • UTC Athletics Sponsor/Mocs Club Member - $850
  • Non-University Affiliated Person or Entity - $1,000

A non-refundable deposit equal to 50% of the applicable user fee for the facility reserved must be paid upon the applicant's execution and return of the facilities use agreement. The non-refundable deposit will be applied to the total user fee charged. The remaining balance of the total user fee, plus any additional fees incurred, will be invoiced and must be paid within 30 days of receipt. All rates subject to change. For additional details, please contact Sharon Thomas at 423-425-4030 or via email at Sharon-Thomas@utc.edu.

Services covered by Base User Fee

  • Base Term (up to 5 total hours)
    • Up to 4 consecutive hours of use on day of event
    • Up to 1 hour of use for event set-up immediately prior to event
  • One event staff attendant onsite throughout Base Term
  • One custodian onsite throughout Base Term
  • Standard event set up, which includes:
    • Round tables
    • 6' tables
    • Chairs
    • In-place audio/visual system
  • Standard post-event clean-up services (User will be charged the costs of any cleaning services beyond standard post-event cleaning services that UTC determines, in its sole discretion, are required to restore the Premises to same condition of cleanliness prior to event)
  • Parking in UTC Lot #31 parking garage for up to 300 guests

Services available for additional fees (not covered by Base User Fee)

  • UTC security personnel onsite during Base Term (rates provided upon request)
  • Additional hours for use of facility beyond Base Term (rates provided upon request)
  • Additional staff attendant and/or additional hours needed for staff attendant on-site (rates provided upon request)
  • Additional custodian service and/or additional hours needed for staff attendant on-site (rates provided upon)
  • Additional/special set-up needs (rates provided upon request)
  • Catering services
    • Catering is available through UTC campus provider Aramark at rates established by Aramark (rates provided upon request). Aramark will bill User directly for catering services.
    • If User decides to utilize an off-campus caterer for their event, User will be charged a $150 Catering Buyout Fee, which will be billed to User by UTC.
    • Events in which alcohol is served are required to utilize Aramark for all catering needs. For such events, User will be required to procure security services for the event and will be billed a security fee by UTC at the prevailing security fee rates.

Danforth Chapel

Base User Fee Rates:

  • Current UTC Student or Student Organization - $550
  • Current UTC Employee or Department - $550
  • UTC Retiree or Alumnus - $600
  • Non-University Affiliated Person or Entity - $700

A non-refundable deposit equal to 50% of the applicable user fee for the facility reserved must be paid upon the applicant's execution and return of the facilities use agreement. The non-refundable deposit will be applied to the total user fee charged. The remaining balance of the total user fee, plus any additional fees incurred, will be invoiced and must be paid within 30 days of receipt.

All rates subject to change. For additional details, please contact Sharon Thomas at 423-425-4030 or via email at Sharon-Thomas@utc.edu.

Services covered by Base User Fee

  • Base Term (up to 5 total hours)
    • Up to 4 hours of use on day of event
    • Up to 1 hour of use for rehearsal or other event preparation (can be on a different day than scheduled event date)
  • One event staff attendant onsite during Base Term
  • Parking in UTC Lot #26, Monday – Friday after 5:00 pm and all-day Saturday and Sunday in the designated UTC spots (not in any spots that are marked as reserved for surrounding churches).
  • Access to restrooms in Race/Hooper Hall
  • Access to two (2) bridal suites next to Patten Chapel
  • Standard post-event cleaning services

Services available for additional fees (not covered by Base User Fee)

  • UTC security personnel onsite during Base Term (rates provided upon request)
  • Additional hours for use of facility beyond Base Term (rates provided upon request)
  • Additional staff attendant and/or additional hours needed for staff attendant on-site (rates provided upon request)

Shakespeare Gardens

Base User Fee Rates:

  • Current UTC Student or Student Organization - $300
  • Current UTC Employee or Department - $300
  • UTC Retiree or Alumnus - $500
  • Non-University Affiliated Person or Entity - $600

A non-refundable deposit equal to 50% of the applicable user fee for the facility reserved must be paid upon the applicant's execution and return of the facilities use agreement. The non-refundable deposit will be applied to the total user fee charged. The remaining balance of the total user fee, plus any additional fees incurred, will be invoiced and must be paid within 30 days of receipt. All rates subject to change. For additional details, please contact Sharon Thomas at 423-425-4030 or via email at Sharon-Thomas@utc.edu.

Services covered by Base User Fee

  • Base Term (up to 5 total hours)
    • Up to 4 hours of use on day of event
    • Up to 1 hour of use for rehearsal or other event preparation (can be on a different day than scheduled event date)
  • One event staff attendant onsite during Base Term
  • Parking in UTC Lot #26, Monday – Friday after 5:00 pm and all-day Saturday and Sunday in the designated UTC spots (not in any spots that are marked as reserved for surrounding churches).
  • Access to restrooms in Race/Hooper Hall
  • Access to two (2) bridal suites next to Patten Chapel
  • Standard post-event cleaning services

Services available for additional fees (not covered by Base User Fee)

  • UTC security personnel onsite during Base Term (rates provided upon request)
  • Additional hours for use of facility beyond Base Term (rates to be provided upon request)
  • Additional staff attendant and/or additional hours needed for staff attendant on-site (rates provided upon request)